Application

Who can apply?

The RfD fund is aimed at a broad cross-section of associations and other civil society organisations in Denmark and in the global South. It is therefore not feasible to establish fully unambiguous criteria for who can apply for support and which organisations may be outside the scope of this funding opportunity. Yet the following provides an overall guideline.

It is important to note, that only Danish organisations are eligible to apply for the RfD fund. Organisations in the South cannot autonomously apply for the RfD fund.

Danish associations

The RfD fund is aimed at a broad range of associations in Denmark, including

  • NGOs
  • Private non-commercial organisations
  • Humanitarian organisations
  • Friendship and solidarity organisations

The following can not receive support from RfD

  • Private enterprises
  • Associations without a regular relationship to Denmark
  • Individuals and families in Denmark

South partners

The South partner must be anchored in and receive backing from the community for which the equipment is aimed. Moreover, the organisation shall be engaged in creating lasting improvements for poor people in the country in question. The South partner must be able to document that there is a need for the equipment and shall have permission from authorities to receive donations in the form of used equipment in order to avoid that duties and other taxes are imposed on the shipment. 

Therefore, the South partner will most often be an NGO (non-governmental organisation) or a CBO (community-based organisation), e.g. focusing on education, health, employment, trade or agriculture.

Shipments supported by RfD must be for countries on the DAC list of developing countries. Check the countries eligible for RfD grants here

Equipment shipped with RfD funding can be sent straight to the South partner or can be redistributed to institutions with whom the South partner is cooperating. This could be: 

  • Public institutions such as local hospitals and health clinics, primary schools, orphanages etc. if it is documented that there is an ongoing collaboration in place.
  • Villages, neighbourhoods or specific community groups if documentation is provided regarding who is responsible for use and maintenance of the equipment.

The following can not receive equipment from RfD

  • Individuals
  • Private enterprises
  • Governments including national public authorities, ministries etc.

In addition, the applicant must ensure that the South partner is not appearing on the UN or EU terror lists.

Application Criteria

Application criteria presented below take their point of departure in the overall goals introduced above. The criteria shall provide a uniform and transparent basis for assessing all RfD applications. Should the volume of applications exceed what the fund can support, the criteria shall serve as basis for prioritising among applications received. It is important to note that only Danish organisations are eligible to apply for the RfD fund. Organisations in the South cannot autonomously apply for the RfD fund. 

On the application criteria in general

Application criteria are intended as a guide, and it will always be a specific and comprehensive assessment of the individual application, which will determine if a grant can be provided. Most important, applicants must have related to all the criteria and the application shall demonstrate a will and an ability to develop the collaboration between the Danish organisation and the South partner using the RfD supported shipment as an integral part of the partnership. Should you initially consider some of the criteria difficult to adhere to, then state this and mention what plans are put in place for strengthening efforts in this field at a later stage.
Upon receipt of applications from grantees who have previously received RfD grants, DMCDD assesses if past grants have been satisfactorily reported upon and that a new request for funding includes experience from past shipments.

The Danish organisation and its popular anchorage in Denmark

The applicant must

  • Provide information on the organisation, including bye-laws, membership figures, field of operation and management
  • Confirm that management (e.g. the Board) accepts full financial responsibility for the shipment (e.g. in regard to storage costs if customs clearance delays the shipment)
  • Present with whom the organisation is working in Denmark and how volunteers are involved

The Danish organisation may – in order to enhance popular anchorage – apply for funds aimed at information work in Denmark on the development work which the South partner carries out.

South partner

The application must

  • Present the South partner in the respective developing country, including its history, form of organisation and field of work
  • Inform about collaborative partners of the South partner in the community
  • Present how the South partner involves community members in its work

A shipment will often involve not only the South partner but also the institution, who will make use of the equipment, as well as a broader range of poor community members benefitting from the equipment.
RfD provides an offer of support to popular associations in developing countries. If the South partner is a public institution (e.g. a primary school, a health clinic or a local hospital) the application must account for how beneficiaries are involved, e.g. in relation to a parent-teacher association or citizen groups working to secure access of poor people to the equipment.

To assess the relevance of the shipment in relation to the overall goal of poverty eradication the following beneficiary information on the target group should be included in the application:

  • Information about the population in the local community and the challenges one is confronted with and which the shipment aims to contribute to address
  • What progress use of the equipment will offer to beneficiaries

Partnership

The application must 

  • Present how the Danish organisation works with a local organisation in the respective developing country
  • Present what led to the collaboration and how long time the partnership has lasted
  • Present what the collaboration currently involves and how the shipment can enhance this further
  • Make it clear that the collaboration extends beyond the shipment applied for 

Read more about partnerships here.

Equipment

The application must include

  • A list of the equipment requested and what it will be used for 
  • Information detailing how the equipment will support development efforts undertaken by the South partner
  • Information on the strategic use of the equipment, that is: how the equipment can be a catalyst for change
  • Information on the professional / technical qualifications of the South partner to employ and maintain the equipment or how maintenance would otherwise be handled
  • Statement regarding if use and subsequent disposal of the may be expected to have any environmental consequences
  • A presentation regarding the possible role of the Danish organisation with regard to monitoring visit or technical advice related to the deployment and use of the equipment 

Read more about equipment here.


Application

Applications may only be submitted at the three annual application rounds and must be uploaded electronically via the RfD homepage. Application forms and deadlines are available at www.genbrugtilsyd.dk/ansog. Only Danish organisations may apply for the RfD fund.

Application – state what you aim for and what you are equipped to do

Completion of the application forms is partly a practical and somewhat technical exercise whereby you will submit information about the Danish organisation and its South partner and what equipment you would like to ship. But it is as important to get your hopes, ideas and ambitions on the table: what are you aiming at? What ‘wonders’ shall the equipment be doing in the respective community? And how are the two parties equipped to realise those plans?

The application is expected to be prepared as a collaborative effort involving the Danish association and the South partner. Applications may therefore very well be submitted in English.

Grant

When your application has been processed, the applicant will receive a response from the RfD secretariat. In case of a refusal, a brief explanation will be provided listing which application criteria have not been met. This assessment prepared by the secretariat will be shared with the applicant. On this basis, you may seek further advice from the secretariat if you would like to subsequently resubmit a new and more thoroughly prepared application.

In case of a positive response, you will receive a grant letter requesting the Danish organisation to confirm its responsibility to adhere to the grant and reporting requirements. The applicant will get access to the assessment prepared by the secretariat. There may be aspects, which you should be proud of having presented exceptionally well and there may be specific considerations and advice, which may help improving the effort. In some instances, the grant letter may also contain requirements to be adhered to on top of what you have yourselves included in the application. Fulfilment of such demands will be a condition for effecting the grant.

The final grant amount depends on the actual costs of the shipment; accordingly, there are no specific appropriation limits in RfD.

The anti-corruption clause of the Danish Ministry of Foreign Affairs

Like other Danish development cooperation, RfD grants are obliged to adhere to the anti-corruption clause of the Danish Ministry of Foreign Affairs. This is reproduced below and implies that cooperation may cease at any point in time should corruption take place.

“No offer, payment, consideration or benefit of any kind, which could be regarded as an illegal or corrupt practice, shall be made – neither directly nor indirectly – as an inducement or reward in relation to tendering, award of the contract, or execution of the contract. Any such practice will be grounds for the immediate cancellation of this contract and for such action, civil and/or criminal, as may be appropriate. At the discretion of the Danish Ministry of Foreign Affairs, a further consequence of any such practice can be definite exclusion from any tendering for projects, funded by the Danish Ministry of Foreign Affairs.”

Read more about the anti-curroption code of conduct of the DMCDD here.